How to Incorporate a Transaction Coordinator into your pitch and create more business!
Why Every Agent Needs a Transaction Coordinator
As a real estate agent, your reputation is built on two things: trust and execution. Deals fall apart when deadlines are missed, documents are incomplete, or communication breaks down. That’s where a Transaction Coordinator (TC) becomes your secret weapon.
New Agents: Confidence Without Overwhelm
When you’re new in the business, every deal feels like walking a tightrope. You worry about missing signatures, forgetting inspection dates, or not sounding “experienced enough” in front of clients.
Benefit: A TC keeps track of the contract from start to finish—deadlines, addendums, escrow, inspections—so you don’t have to memorize every moving part while you’re still learning.
Example: A new agent writes their first offer. After acceptance, they forget the inspection deadline. Normally, that mistake could cost the buyer thousands—or worse, lose the deal. With a TC on board, reminders go out automatically, the inspector is scheduled, and the agent looks professional instead of panicked. The client never sees the “almost mistake.” Instead, they see an agent who has it all under control.
Veteran Agents: Efficiency and Scalability
Experienced agents know the business inside and out—but juggling multiple deals at once is exhausting. What frustrates veterans most? Wasting time chasing slow responses from the other side, chasing signatures, and tracking five timelines at once.
Benefit: A TC gives you back hours of your week by handling communication, follow-ups, and compliance. You stay focused on negotiations and prospecting, not paperwork.
Example: A veteran agent is working on three simultaneous closings. One seller’s addendum needs initials, another buyer’s lender requests last-minute disclosures, and a title company is missing an HOA doc. Instead of the agent losing a whole day in follow-ups, the TC jumps in, organizes documents, coordinates with all parties, and ensures each file stays on track. The agent keeps showing homes and closing deals—without losing credibility to sloppy timelines.
How Transaction Coordinators Save the Day for Everyone
- For Clients: They see smoother transactions, fewer surprises, and a confident agent leading the way.
- For Agents: Less stress, fewer mistakes, more time for clients and new business.
- For Brokers & Partners: Files stay compliant, deadlines are met, and relationships with title companies, lenders, and inspectors remain strong.
When an agent decides to use a TC, the result is the same every time: the deal runs smoother, everyone feels informed, and the agent’s reputation grows stronger.
Join the Webinar & See for Yourself
This isn’t just theory—we’ll dive into how to sell your services with confidence by making a Transaction Coordinator part of your pitch.
Event: 20-minute webinar on Thursday, September 4, 2025
Host: Joaquin Gutierrez, The Adept Agent and President of JGRES
Sponsors: My Transaction Coordinator Masters & Title Logic, LLC